E X H I B I T O R   I N F O R M A T I O N

Give your company the spotlight!

 

Exhibitor Registration - Now Online

$1,750 per 10'x10' Booth


Expand Your Business Opportunities by Exhibiting Your Company at AVTech. Includes 2 Booth Personnel.

AVTech 2019 will be offering exhibit space to companies qualifying under DD2345 and US Citizens only requirement.

Applications and payment must be received no later than Monday, August 19, 2019.

All Exhibitor Staff must be U.S. Citizens and provide a DD2345. These are mandatory requirements - there are NO exceptions.

Important Note: Exhibit Staff will not have access to the General Session or Technical Sessions. To attend any sessions outside of the Exhibit areas, you must register and pay for an Attendee Badge.

Another Important Note: All displays must contain open and non-proprietary information.

 

Booth Space Includes:

Attendee networking functions in exhibit space
Company/Organization listing on Website
Listing on interactive exhibit layout with links to Company/Organization website
Company/Organization contact information and exhibitor prospectus listed
Two (2) Exhibitor Staff badges per each 10' x 10' purchased
Exhibition Security
Standard 8-foot back drape and 3-foot side drape
SecureLead™ Retrieval System
Exhibitor Service Manual

Interactive Exhibitor Layout

 

Additional Information

As stated in the rules and regulations, if an Exhibitor must cancel their booth space or a portion of their booth space upon acceptance of the application, booth fees are non-refundable.
Details on what is expected from the exhibitors will be disseminated to the designated Point of Contact for your organization’s registered booth. Much of the process has been designed as an online procedure, so once the application has been processed the Point of Contact will be sent an ID and password. This ID and password will be required to access the Exhibitor Login Page. On this page you will be able to upload your company logo, product descriptions, register exhibit staff members, and access other information pertaining to your exhibit booth. The Point of Contact will be notified once the Login Page is available for submittal of such information. When you fill out your exhibit application, please make sure that the Point of Contact is the correct contact for receiving the exhibit information for next Symposium.
The SecureLead™ retrieval system will be offered to all exhibitors as part of the rental fee. A free mobile app called Attend the Meeting is available which is compatible with iOS and Android devices. SecureLead™ has been integrated into this app for use by all exhibitors, allowing badge QR code scanning, editing contacts and adding notes, and retrieving your contacts via email.
Tradeshow Services
245 Huls Drive
Clayton, OH 45315
Telephone: 937-832-0144
Email: info@tradeshow-services.com
Exhibit Manager
Ms. Katie Zicht
Universal Technology Corporation
1270 North Fairfield Road
Dayton, Ohio 45432
Telephone: 937-426-2808
Fax: 937-426-8755
Email: kzicht@utcdayton.com

As an Exhibitor in the show, we hereby agree to conduct business in a professional manner, to observe the exhibit show hours, and to the following rules and regulations:

  • 1: Exhibitor assumes entire responsibility and hereby agrees to protect and indemnify the AVTech Symposium, Universal Technology Corporation, Show Management and its subcontractors, show hosts, sponsors and cosponsors, and the Dayton Convention Center harmless from any claims, losses, expenses, (including attorneys’ fees) and liability arising in connection with the AVTech Symposium being held at the Dayton Convention Center, September 10-12, 2019. Exhibitor agrees to make no claims whatsoever for loss, theft, damage, destruction of goods; nor for any injury to himself or employees while in the exhibit hall; nor for any damage of any nature, including damage to his business, nor for any loss resulting from labor disputes, acts of God or nature, or any actions of any nature of the AVTech Symposium and Show Management.

  • 2: Upon acceptance of the booth application, payment must be received within 45 days or space may be released.

  • 3: Exhibitor to notify Show Management in writing if it needs to change its booth size, change its company listing and/or contact information, as well as if it needs to cancel out of the show. Please note: In the event of total or partial cancellation (space size reduction) by Exhibitor, the booth fee will not be reduced or refunded.

  • 4: Exhibitor must designate a Point of Contact for the show. Information regarding the show will be disseminated to the Point of Contact electronically. The Show Management will provide the Exhibitor an Exhibitor Log-in User ID and Password to use to register staff members, upload logos, etc. This log-in will allow an Exhibitor to obtain information not listed on the Exhibiting page of the website.

  • 5: Exhibitor acknowledges that the AVTech Symposium, Universal Technology Corporation, Show Management and its subcontractors, and the Dayton Convention Center do not maintain insurance covering the Exhibitor’s property. The Exhibitor is advised to carry floater insurance to cover their exhibit material against damage and loss and public liability insurance to cover against injury to the Exhibitor, its staff, and to injury to others. All property of Exhibitor is understood to remain under its custody and control in transit to and from and within the confines of the exhibit area.

  • 6: No exhibit shall be permitted to interfere with a neighboring exhibit. Island exhibits must not include a back wall that blocks visibility of neighboring booths. In-line booth walls or equipment displayed must not exceed eight (8) feet in height. Any exceptions or modifications to the height restrictions must be approved by Show Management.

  • 7: All exhibits must be set up by 8:00 AM on Tuesday. If for some reason booth materials have not yet arrived and the Exhibitor must set up on the following day, setup must be coordinated with Service Decorator and Show Management to ensure booths are setup during the slower traffic times.

  • 8: No explosives, fuel, combustibles, hazardous materials, decorative materials neither fireproofed nor flameproofed, or any other materials or substances deemed hazardous under applicable fire regulations may be brought into the Exhibit Hall.

  • 9: Exhibitor must observe all union regulations in force in the Exhibit Hall and use qualified personnel for services.

Don't miss your chance to be a part of this great Symposium.